BioRender is an online application that can be used to access to a library of icons for producing scientific figures. It is freely accessible in its free version for basic use (creation of 5 figures that does not include permission to publish in journals) from the page: BioRender portal

For users who wish to use BioRender to publish scientific articles in journals, UNIL's Faculty of Biology and Medicine has suscribed to a institutional academic plan. The paid BioRender licenses are nominative but transferable within a single laboratory and accessible to the entire UNIL and CHUV research community.

Regarding quotation and publication rights, please refer to the BioRender FAQ and UNIL's Directive:

• Are multiple users allowed to share one account?
• Does every author in a journal publication require a paid license?
• Do I need a subscription for my thesis?
• Can I use my BioRender figures in a textbook?
• How do I download my publication license?
• How do I cite BioRender?
• Do I need proof of my publication rights?
• Can I publish illustrations I made on a premium plan after I downgrade?
• Directive de la Direction 4.3. Affiliation des chercheurs

BioRender is available to all UNIL and CHUV employees in the SSF and SSC departments. UNIL employees from other faculties may also be authorized on request.

Each year in November, a survey is sent to the PI in the SSF and SSC departments in order that they can order new licenses or to renew those they already have, depending on the needs of their laboratory. In the form they can indicate the number of licences and enter the email addresses (@unil.ch or @chuv.ch) of the recipients of these licences.

Users for whom a licence has been ordered are then invited to register and log on to the BioRender UNIL portal (edu-ID account linked to an UNIL IT identity required). Non-renewed licences are deactivated at the end of the annual validity period.

If you wish to access BioRender during the year and your e-mail address was not included in the survey sent to your research manager, please contact the FBM IT Support.

If you are on the list of authorised users for whom your IP has ordered an institutional licence, you will receive an invitation to connect to the BioRender UNIL-CHUV portal with your UNIL or CHUV login credentials.

If the free version of BioRender is sufficient for your needs, you can register and connect free of charge to the main BioRender portal.

It is possible to transfer an institutional BioRender licence from one user to another during the year (e.g. a user leaving UNIL or CHUV), as long as the transfer takes place within the same laboratory and does not exceed the quota of licences ordered by the IP for the year.

To do this, please contact FBM IT support and indicate the email (@unil.ch or @chuv.ch) of both the person that no longer needs the license and the new recipient.

UNIL's institutional BioRender licences are subject to a fee and are invoiced annually. Licences ordered by IPs are invoiced to them as soon as the order is sent to the supplier.

It is not possible to use an institutional BioRender licence at UNIL for a period of less than one year or to obtain pro rata invoicing for the months used.

If you have already subscribed to a paid BioRender licence (Individual or Lab) and you wish to order the UNIL institutional BioRender licence, you can request and obtain a pro rata refund for you or your laboratory staff by contacting BioRender support at the following address: support@biorender.com