This page contains the instructions regarding the migration of research data. The project has been presented to the Principal Investigators (PI) in September 2019 by the Head of the UNIL's IT Center (Ci) (link to the presentation).
As a reminder, following the entry into force of the Directive de la Direction 4.5 Gestion et traitement des données de recherche, research data located on the central NAS server made available to the FBM (hereinafter referred as “FBM NAS Server”) must be migrated to the institutional research infrastructure (hereinafter referred as “DCSR NAS Server”).
According to paragraph 9 of the Directive 4.5 Gestion et traitement des données de recherche, the storage of research data on the DCSR NAS server is billed to the research group while the costs related to long-term storage (LTS) are covered by UNIL (Directive 4.5 Gestion et traitement des données de recherche, para. 16). Once the data transfer described in the procedure below is completed, PIs benefit from 3 months free of charge on the DCSR NAS server, which will allow them to organize their data by project and to identify their cold data (completed projects) for long-term storage (see process below).
| FBM NAS Server|
Folders concerned by the migration
| DCSR NAS Server
| The research data to be migrated is located on the FBM NAS server in:|
* Shared folders : \\nas.unil.ch\FBM\DEP\GROUPS\RESEARCH\GR1)
* Individual folders : \\nas.unil.ch\FBM\DEP\USERS\username2)
| The research data will be migrated to the PI's “FBM_Move/D2C” folder on the DCSR NAS server:
* “FBM_Move/D2C” folder: \\nasdcsr.unil.ch\RECHERCHE\FAC\FBM\DEP\username\FBM_Move\D2C3)
The entire process is divided into two distinct steps:
The process starts when the IT manager of your department contact you about the migration process. Please acknowledge receipt of this e-mail.
The purpose of this operation is to transfer the data from your research group located on the FBM NAS server (nas.unil.ch\FBM) to a “FBM_Move/D2C” folder made available to your research group on the new DCSR NAS server (nasdcsr.unil.ch\RESEARCH). The IT manager of your department will inform you at least one month prior to the migration date that will have been defined for your research group.
In preparing for this transfer, please consider the following points:
|UNIL's IT Center (Ci)||2 to 5 days (depending of the volume of data)|
Once your data has been transferred to the DCSR NAS server into your “FBM_Move/D2C” folder, you have two options:
In both cases, your “hot” and “cold” data will have to be organized in the form of projects. Each project must correspond either to a funding source or to a specific theme
This phase is divided into several stages:
We recommend that you carefully read the conditions in order to anticipate the required steps which will allow you to preserve your data on the long-term storage platform. For more information, please refer to the following documentation.
|PI / Group||Variable|
Your data must be sorted by projects associated with a research fund, a theme, a publication, etc. For each project, you must request a project directory on the RESEARCH NAS server using the UNIL's IT Center application. Once the requested project folder has been opened, move your organized data there.
Once your data has been organized by projects, identify your current research projects (“hot” data) and your completed research projects (“cold” data).
Once your project folders have been created, use the UNIL's OT Center application to manage the access of your collaborators to your project data / directories.
|PI / BiUM / UNIRIS / Ci||variable|
To start the long-term storage process of your “cold” data, please contact Mrs Cécile Lebrand who will inform you about the formatting and description of your data expected in the README file that you will have to complete. You will find all the necessary information on the exact way to proceed on the website of the BiUM (Bibliothèque universitaire de médecine UNIL-CHUV) (step E) and the Open Sciences website at UNIL.
Useful links regarding the research data migration project: